GRANT STATION BOARD OF DIRECTORS MEETING
October 13, 2011
Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Secretary - Brenda Bates
Treasure - Jessica Silva
Property Mgmt – Jim Moore & Angelia Gordon
Meeting was called to order by the President Herb Hansen and a quorum was established at 6:24. There was a motion to forgo reading of the minutes from the September 19th meeting.
There was a motion to lower monthly dues to $54.00 a month and the motion was carried. The budget for nest year is approved with changes of $54.00 a month for dues.
A homeowner filed a petition to change Grant Station HOA into a Special Taxing District of Orange County, a dependant tax district under ordinance #92.35. The Taxing District collects $100.00 per residential parcel for every home in Grant Station through the County’s regular property tax bill every year to fund the district maintenance under the State and County ordinance #92-35. Herb made a motion to put the Special Taxing District on New Business for the next Board meeting
The next Board meeting will be Thursday January 12th in the park at 6:30.
Meeting was adjourned.
GRANT STATION BOARD OF DIRECTORS MEETING
April 4, 2011
Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Secretary - Brenda Bates
Board Member - Jessica Silva
Property Mgmt – Jim Moore
Meeting was called to order by the President Herb Hansen and a quorum was established. The Secretary read the minutes from the last minute and there was motion to approve and accept the minutes
President’s Report
Herb reported that the web site page was up and running and he and his wife had fixed the grate in the park.
Financial Report:
Financial report was given by Jim. As of March 31st the Current Assets are $28,217.34 Total Accounts Receivable is $46,093.86and Total Assets are $74,311.20. Curent Liabilities are $6,134.03 and Net reserves are $20,438.90. There was a motion to accept and approve the financial reports.
Manager’s Report
Jim reported that the current status on collections is 3 properties have been turned over to the attorney’s. The house at (address deleted for privacy reasons) was bought in a short sale by the (Buyer omitted due to privacy issues) and they are not paying the back dues. There have been letters sent and telephone messages left in regards to the dues with no response. There was a Motion made and approved to proceed with foreclosure on this property.
Old Business
Herb suggested we should find someone who is interested in being on the CRC committee, perhaps we should look for people who have well maintained homes and lawns and have complained about the other homes that are not maintaining there properties,
There was a motion to appoint Jessica to the vacant Treasury position and that motion was approved by the Board.
Dan reported that we will do the neighborhood watch this year, but because of the heat in August we have the option to do it at another time. It was decided we would do this in October and the city has said that they will send representatives just like on National Neighborhood Watch Night Out. There was a motion to approve and accept doing this in October.
New Business
The next Board Meeting will be combined with the Annual Home Owners Association Meeting and will be in June 16th on Thursday at 6:30. An agenda for the meeting will be sent out.
Jessica said the swings in the park are broken and what could be done to fix or get new swings. If we are going to look into replacing the swings we need to know what the rules for putting up playground equipment in the common area are. Jim said he would look into what companies the City would recommend for play ground equipment.
Jim said he will start sending out violations this month since winter is over and it will be done on a monthly basis. Also the yard service company will be notified to pick up the garbage in the park. The new landscaping company Ultimate Image Land Care it will included in there contract to pick up trash in the park area.
Herb wants to put a permanent sign up at the front entrance that homeowners can see on the way out that provides information and our web site for to the homeowners. There was a motion made and carried to put the sign up.
The meeting was adjourned.
GRANT STATION BOARD OF DIRECTORS MEETING
January 10, 2011
Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Treasure – Kathy schmidt
Secretary - Brenda Bates
Board Member - Jessica Silva
Property Mgmt – Jim Moore
Meeting was called to order by the President Herb Hansen and a quorum was established. There was a motion to accept the minutes of the last meeting without them being read since very one had a copy of them.
President’s Report
Herb took the Christmas decorations down at the entrance and every one agreed that he had done an outstanding job decorating the front entrance. Herb plans to do some painting on the front sign. The web site is up to date and a newsletter will be going out as soon as it is finished.
Financial Report:
Financial report was given by Kathy. The net gain for the end of year In Operating is $8,190.28 we have a net gain of $8,684.56 in Reserves the balance in Special Assessments is $5,607.25... There was a motion to accept and approve the financial reports.
Manager’s Report
We are ahead of budgeted projections year to date by $13,880.44. Jim wanted to know what we wanted to do with the Operating left over funds, do we want to leave it in Operating or move the funds to the Reserve Account? If we move the money to the Reserve Account is has to stay there. There was a motion to move money to the reserve account so it totals $10,000 and it was carried.
Jim recommended that we do a motion to send three homeowners to the attorney for foreclosure as they are not in foreclosure but they refuse to pay. There was a motion that we send the homeowners to the attorney but before we do have someone call the person that can speak Spanish and explain why they are receiving late notices. The motion carried.
Old Business
Appointing of CRC committee was tabled for now. We need to have the landscaping company check sprinklers. They are going off twice a day. Also the landscaping company should be taking the garbage out of the park it is in the contract. The installation of the remaining fences was tabled.
New Business
There was a motion that we apply for the Mayor’s Matching Grant of $500.00 and that it be used for the National Night Out this summer and the motion carried. Heb and Dan will attend a meeting to look into applying for the grant.
The next Board meeting will be Monday April 4 at 6:30
The President asked the homeowners that were present if they would like to discuss or ask any questions. Yvonne reported that there was a wood crate on Plainfield and a commercial truck on Andover. Jim said that the management company will look into this matter.
The meeting was adjourned.
GRANT STATION BOARD OF DIRECTORS MEETING
November 8, 2010
Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Secretary - Brenda Bates
Board Member - Jessica Silva
Property Mgmt – Angelia Gordon
Meeting was called to order by the President Herb Hansen and a quorum was established
President’s Report
Herb will be decorating the front entrance for Christmas. The web site is up to date and a newsletter will be going out the first of the year.
Financial Report:
Financial report was given by the Angelia. As of October 31st the Cash Reserves are $7,791.89 Total Accounts Receivable is $42,689.79 and Total Assets are $63,316.12. In the Special Assessments Account the total of Accounts Receivable is $42,677.17 and Total Assets are $46,028.69. There was a motion to accept and approve the financial reports.
Old Business
The Board approved a new landscape Contract for $1,000 a month with Shoots 2 Roots.
The issue with garbage cans being left out in view is still considered a violation even though the By Laws were approved before the City made us use these huge garbage cans. Herb said in order to change the By Laws it would have to be approved by the vote of all homeowners.
New Business
The bid submitted by National Fence Company to do the rest of the common area of Grant Station is $37, 38.00. There was motion and approval to table this for now.
The irrigation sprinklers and rain sensors will be looked at on Thursday to make sure they are working correctly.
Dan said a resident had told him that he would be a month behind and he will not pay on time and wants the fees to be waived or he will not pay at all. The response was he would need to request a special payment plan.
Manager’s Report
Angelia recommended we establish a Compliance Review committee to comply with the new Florida Statue Chapter 720 for violations of Covenant Policies. The committee shall consist of at least three community members appointed by the Board who are not officers. This committee shall make independent determinations by vote as to the imposition of fines against community members for violations of the Covenants. Between now and the next meeting we need to find potential members for this committee. Yvonne Vetter volunteered to be on the committee. There was a motion that the other members will be voted on via e-mail.
The next Board Meeting will be Monday January 10th at 6:30. The meeting was adjourned.
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GRANT STATION BOARD OF DIRECTORS MEETING
September 15, 2010
Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Treasurer – Kathryne Schmidt
Secretary - Brenda Bates
Board Member - Jessica Silva
Property Mgmt – Angelia Gordon & Jim Moore
Meeting was called to order by the President Herb Hansen and a quorum was established. Secretary read the minutes of the last meeting and the minutes were approved.
Financial Report:
Financial report was given by the Treasurer. As of August 31st the Cash Reserves are $6,843.48 Total Accounts Receivable is $42,152.52 and Total Assets are $59,303.62. In the Special Assessments Account the total of Accounts Receivable is $43,492.16 and Total Assets are $44,882.12. There was a motion to accept and approve the financial reports.
Manager’s report
There are five home owners that owe us money that have been turned over to our attorney. There are three home owners that a Certificate of Title is pending. Angelia said we need to find out what homes are being rented and if the owners of these homes are not paying there assessments we need to do a post conviction.
Old Business
Herb would like to table the issue of individual mailboxes for residents.
New Business
There was motion for an iniation fee for new home owners purchasing a home that they will pay a $250.00 fee and will be given a welcome packet that will include the bylaws and other information about Grant Station. The motion was carried.
Regarding the vacant lot Angelia said that there are a lot of things to be considered and it would cost to have an attorney look into changing the lot to anything but a park.
The sprinklers still are not working right and nothing has been done to correct them. Angelia asks if we would like to fire the current landscapers because a lot of the other properties she manages are not happy with them. There were a few positive things said about the lawn service but we need to get the sprinklers working when they are supposed to be.
There was a motion to accept the new budget with no changes and it was carried.
Jessica said she did not want to put her garbage can in her garage or on the side of her house as it created other problems. Herb said that garbage cans will be discussed at our next meeting as old business and we should look into maybe changing the By Laws since they were written before the city made us use these huge garbage cans.
The next Board Meeting will be Monday November 8th ate 6:30.
There was a motion to adjourn the meeting and it was carried.
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GRANT STATION BOARD OF DIRECTORS MEETING
July 12, 2010
Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Treasurer – Kathryne Schmidt
Secretary - Brenda Bates
Board Member - Jessica Silva
Property Mgmt – Jim Moore
Meeting was called to order by the President Herb Hansen and a quorum was established. Since everyone had a copy of the minutes from the last meeting the reading of the minutes was waived and approved.
Financial Report:
Financial report was given by the Treasurer. As of May 31st the Total Accounts Receivable is $43,575 and Total Assets are $44,069.82. There was a motion to accept and approve the financial reports.
Manager’s report
Jim Moore reported that there are six residents that are refusing to pay their liens and they have been forwarded to the attorney to begin foreclosure proceedings as the Board requested. One delinquent resident has been put on a payment plan. Effective July 1st any money paid by renters will go to All About Management and the assessment money will be taken out and the rest sent to the owner.
In regards to questions from the last meeting concerning Office Supplies for $324.84 these expenses were for mail outs like newsletters and various communications to residents. In reference to the Electrical/Lighting lease as of May 31st we have a variance of $407.71 due to slightly higher monthly actual versus budgeted amounts.
The PVC signs that were ordered should be installed by next week. Herb had sent pictures of rust on the new street signs and the reply from the sign company was they would need to be cleaned from time to time.
Although the Board tabled the uniform mailboxes at the last meeting they are still looking into a cost effective way to get uniform mailboxes.
The landscaper has been notified that the irrigation sprinklers are going on and off at odd times and spraying misdirected areas and going on and off odd times. They need to check the sensor heads.
On the issue of doing something with the back lot, we would need a legal opinion to develop the park or sell it and that would require 2/3 of the membership approval.
There was motion to approve the Manager’s report.
Old Business
Dan will register us for the Neighborhood Watch annual event in August. We will do what we did last year and the cost for the food and etc is budgeted in our budget. Motion was made and approved to do this.
Herb would like to get about 4 wood tables for the park for no more than $500. Motion was approved. Mail boxes were tabled again.
New Business
Letters that are being sent out by the Management Company now have our Grant Stations letter head on them.
Herb asked members if they would like to say anything and there was concern about who is responsible for the fences in the back yards that separate houses.
The next meeting will be Wednesday September 15th.
Meeting was adjourned.
GRANT STATION BOARD OF DIRECTORS MEETING
April 26, 2010
Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Treasurer – Kathryne Schmidt
Secretary - Brenda Bates
Board Member - Jessica Silva
Property Mgmt – Jim Moore
Meeting was called to order by the President Herb Hansen and a quorum was established. The Secretary read the minutes from the last meeting and Herb said there needed to be a correction to the minutes to our request to the City for a grant from 2010 to 2011 at the 2010 National Neighborhood Night Out we will collect a contact roster so we can apply for a grant in 2011. With that correction the minutes were approved
Financial Report:
Financial report was given by Treasurer. As of March 31st the operating account balance is $13,311.66 and reserves are $6,268.90 the Special Assessment account is $4,735.55. Operating delinquencies are $38,461.05 Special Assessments delinquencies are $46,348.97. There was a motion to accept and approve the financial reports.
Manager’s report
Jim Moore reported that eight residents are refusing to pay their liens and he suggested that they be turned over to the attorney for foreclosure proceedings. There was a motion to turn these residents over to the attorney for foreclosure and it was carried. There was a question about the light sensor not working at the front entrance and Jim said that Smithson Electric should have it fixed today and he would check on that. The grate on the retention outlet needs to be repaired and Jim said he would have it inspected to see what to do. Herb said we have a dead tree that needs to be removed and have two other trees that need dead branches taken off. Jim said the cost would be $300.00, and Herb asked if that price included stump grinding. Jim will check to see if stump grinding is included in the price. The Board approved removal for $300.00.
Herb had questions about the March 10th electrical lighting lease. There seems to be a $2,000 variance from what was put in the budget. Jim said he would check to see why. Herb had a question about a credit on Office Supplies on page 23 of accounts payable for $324.84. Jim said he would check on that also. There was motion to approve the management’s report.
Old Business
There was a motion that metal signs be replaced with PVC be changed from 4 to 2 for No Parking on the Grass also the entry signs will be replaced the total would be $820.00 and the motion carried. Motion for gang mail boxes was denied.
The annual meeting will be June 21st at 6:30 and herb will be doing a newsletter to announce meeting. We will be discussing an increase in dues.
New Business
There was a motion to table the replacement of uniform mail boxes and outdoor living tables for the park areas for now. The options for replacing the front entry sign are Night Pearl 5Ftx3FT mounted on aluminum for a cost of $1,950 and Infinity Blue 5Ft x 2.5FT for a cost of $2,350 or replace the original sign with foam and it would cost $2,950 There was a motion to replace the sign but herb table it.
Dan reported that would are still good with the city as far as Neighborhood Watch is concerned and we are planning on participating in the Annual Neighborhood Watch this August.
Jim presented bids for picnic tables: 6 ft Aluminum table for $448.00 and 8ft Wood & Metal table for $660.00 Herb made a motion that we buy 3 picnic tables motion was carried but was tabled for now.
Herb wanted to know about the back lot. If it was possible we could sell it or make it usable. Jim will look into that
Herb asked Jim to use the letters for violation that the directors had approved and all letters would have the Grant Station header. Herb made a motion to send a thank you letter to violators when they correct the violation. The motion carried.
Herb ask members if they would like to say anything and they replied they were noticing tall grass and weeds in peoples yards.
Meeting was adjourned.
GRANT STATION BOARD OF DIRECTORS MEETING
January 11, 2010
Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Treasurer – Kathryne Schmidt
Secretary - Brenda Bates
Board Member - Jessica Silva
Property Mgmt – Angelia Gordon
Meeting was called to order by the President Herb Hansen and a quorum was established. The Secretary read the minutes from the last meeting and they were approved.
President’s Report
Herb said he had updated the web page to reflect what we have done in the last year, which is quite a lot, and there was a motion to accept the Presidents report and it was approved.
Financial Report:
Financial report was given by Treasurer. As of December 31st the operating account balance is $10,709.10 and reserves are $4,892.65 the Special Assessment account is $12,352.59. Operating delinquencies are $33,274.23 Special Assessments delinquencies are $45,890.70. There was a motion to accept and approve the financial reports.
Manager’s report
Angelia read a letter that is being sent to homeowners informing them that they are past due and offering them options to pay through our bank on line, which have had positive responses. This is considered new business and will be addressed under new business.
Angelia said Grant Station had received a refund January 7th for $1,004.51 from OUC, recovered by Utility Assessment Group for an overcharge.
Old Business
It is going to take $5,000 to finish the fence that is in the common area along the park. There was a motion to take the $5,000 out of operating expense to complete the fence and if the home owner wants a gate they will have to pay for it. Motion was approved. There was a motion to finish the fence in this area all the way to the street and it was approved.
At the last meeting Herb made a motion to do additional light poles that was tabled but there was no motion to do this at this time and the motion died. There was motion to have uniform mailboxes to improve the look of the community but that motion died. There was a concern that a Home Business License would create some issues and traffic problems, so the motion died.
There was a motion that we ask for a grant from the City for the next National Neighborhood Watch Night Out and motion carried. It was decided that we should have everyone attending fill out the contact forms at the next event.
New Business
Three bids have been received to repair the retention pond erosion: KoPac for $1,220; All State Concrete Corp. $1,875; and All Type Masonry Carpentry-Concrete $900. There was a motion to accept bid by All Type , but to ask for them to haul of the mess as part of the contract, and it was carried.
The fence in the vacant lot has fallen down and needs to be fixed and we need to decide what to do with the vacant lots whether we should let the kids play there are not. This will be tabled for now. There was a motion for a light sensor for the entrance to be done if it is for less than $300 and it was approved. Angelia will take care of this. Also there was a motion that the letter that Angelia sent out to people about the foreclosure options be approved and the motion was approved.
There was a motion that the next Annual Homeowners meeting would be Monday June 21st, and it was carried.
The sign the front entrance is deteriorating and we need to look into replacing or fixing it, which will be tabled for now. Also the street signs that were not replace by the plastic ones need to be replaced. Herb said that he would take pictures of the signs to inventory which signs need to be replaced and this would be tabled for now.
The President ask the homeowners that were attending the meeting if they would like to discuss anything and there was concern from a homeowner over the dog poop that was in her yard. We need to find a way that we can resolve this problem of keeping dog poop out of yards.
Meeting was adjourned.
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GRANT STATION BOARD OF DIRECTORS MEETING
October 19, 2009
Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Treasurer – Kathryne Schmidt
Secretary - Brenda Bates
Property Mgmt – Angelia Gordon & Tom Tempfer
Meeting was called to order by the President Herb Hansen and a quorum was established. President made a motion to waive the reading of the minutes of the last minute and it was approved by the Board.
President’s Report
Herb reported that the Mayor’s matching grant was not going to happen at this time and we would need to look into doing it at another time.
Financial Report:
Financial report was given by Treasurer. As of September 30th the operating account balance is $9,949.60. The special assessment account is $19,318.43. Operating delinquencies are $28,008.03 Special Assessments delinquencies are $38,572.92. There was a motion to accept and approve the financial reports.
Old Business
There was a motion that the fence on the back lot be 6’ instead of 5’ to match the fence that was put in the front based upon the revision of the original proposal of $18.17 per foot total of $18,221.00. The motion was carried as long as it does exceed $1,000 of the original bid. Tom Tempfer , Property Director will see if he can the 6’ foot fence for the same price as the 5’ fence.
Herb made a motion to do additional light poles but will table that for now. Dan mentioned the Postal service says they are not supposed to back up and the mail boxes at Dan’s house and houses next to him and they would have to put their mail boxes in one person’s yard. Angelia said she would talk to the postal service about this matter if needed.
New Business
Proposed budget for 2010 was accepted with the following changes:
Sewer & Water from $2,200 to $2,000
Electricity from $2,200 to $5,500
Landscaping from $13,000 to $15,000
Miscellaneous from $1,000 to -0-
Website from $600 to $100
General Reserves $55,000
Herb made a motion to increase dues to $60.00 motion died for lack of a second.
Herb submitted new violation letters that would be: first notice is not official, and then a second notice and the third violation letter would be final notice. Motion was carried to use these letters
Dan said that for the Neighborhood Watch we need 40% participation which we do not have. They can take our sign away. Herb said let the minutes reflect the frustration of non participation of the neighborhood
The next meeting will be January 18th Monday at 7:00. Herb made a motion to adjourn the meeting and the meeting was adjourned at 8:03.
GRANT STATION BOARD OF DIRECTORS MEETING
August 17, 2009
Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Treasurer – Kathryne Schmidt
Secretary - Brenda Bates
Board Members – Jessica Silva
Property Mgmt – Angelia Gordon & Victoria Huggins
Meeting was called to order by the President Herb Hansen and a quorum was established.
The Secretary read the minutes of the June 29th meeting. There was a motion to amend the minutes as to the Financial Report. Instead of saying the Board had not received their financial reports because of a server problem it would be changed to the Board would receive their financial reports via e-mail. There was a motion to accept and approve the amended minutes.
Financial Report:
Financial report was given by Treasurer. As of July 31st the operating account balance is $8,990.86. The special assessment account is $10,119.45 Operating delinquencies are $29,297.03 Special Assessments delinquencies are $42,830.82. There was a motion to accept and approve the financial reports.
Property Manager’s Report
Angelia from All About Mgmt reported that rain sensors have been installed and side walks have been painted to correct the safety hazard that Tower Insurance had ask us to correct. Herb said that the paint on the side walks and storm sewers looks bad and Angelia said she will have it fixed. Angelia also said she would have Tri-Mac do an irrigation report. As far as collections go everything is being done that is possible to collect past due accounts.
Old Business
Herb reported that the old junction boxes were removed because of safety issues. OUC has not filled all of the holes and we need to take care of this ourselves before someone gets hurt. We should look into getting a rebid for the lights in the park. We will have to wait on completing the fences until we collect enough to complete the job. We will have more information at the next meeting about replacing our mail boxes with community mail boxes. To do this would require at least a 70% approval of the homeowners. Herb will be attending a meeting for the Mayor’s Matching Grant Program and Angelia said she would also attend that meeting with him. The Grant would be for park improvements. The Neighbor Hood watch Night Out was a great success and the cost of the party was donated by Dan and Herb. Right now Dan is the only Block Captain. There was a neighborhood contact sheet sent out with our last newsletter and homeowners can also get this form from our web site. The Grant Station sign is still being worked on. Herb contacted Lowe’s about yard of the month and they are sending him all kinds of information but not donating anything, so he believes it would be better to post a picture of the best looking yard on the website.
New Business
The Home Business License is going to be tabled because of our By-Laws, which would have to be amended to allow a business being operating by a homeowner in there home. Herb wants to rewrite the violation letters that are going out to homeowners. There was a motion that Herb rewrites the letter by Dan and seconded by Jessica. Motion carried. Dan made a motion that we have a Fall Neighborhood gathering and Jessica seconded it. Motion was carried. There is mildew on the sidewalks in the park and there needs to be a work order to have it cleaned, which Angelia will take care of. Angelia said we need to have a Budget Meeting in October. We will try to schedule a meting on the Monday the 19th; second choice would be October the 5th. Board meeting will start at 6:00 and Member Meeting will start at 7:00.
Meeting was adjourned.
GRANT STATION BOARD OF DIRECTORS MEETING
June 29, 2009
Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Treasurer – Kathryne Schmidt
Secretary - Brenda Bates
Board Members – Michael Day & Jessica Silva
Property Mgmt – Victoria Huggins
Meeting was called to order by the President Herb Hansen and a quorum was established.
The Secretary read the minutes of the January 22nd meeting. There was a motion to accept and approve the minutes.
Financial Report:
Financial report was given by Kathy and Victoria the current regular account balance is $3,295.58. The special assessment aged accounts receivable balance is $35,295.58. The regular dues aged account receivable account balance is $28,398.41. There are 8 foreclosures currently. The Board had not received their Financial Reports because Victoria said they were having problems with their server. The delinquency reports will be e-mailed tomorrow by the management company. There was a motion to accept the approve the financial reports
Property Manager’s Report
Victoria from All About Mgmt reported that the next phase of the fence can be done, if 80% pay their assessment for July we will have enough to do the back lot, which will be done next. There were questions and concerns about the leveling of the fence and Victoria will get with the fencing company to look into that .Victoria reported that our insurance company Tower Hill wants us to level the sidewalk because it is a safety hazard. Victoria said we could paint the sidewalk to resolve that issue.
Old Business
- Victoria said Palmer Electric had done a bid for $3,000 to remove the old electric poles, but Lammers Electric will do it for $2,886 and they would remove existing junction boxes from site for $1,688 and $742 to fix the circuits to the front entrance lighting & irrigation time clocks for $742.00 President Herb said the the removal of the junction boxes would be reserved for new business at the next Board Meeting. There was a motion to approve the proposal for $2,886 to remove the old poles and the proposal for $742 to fix the circuits to the front entrance lighting and irrigation time clocks by Kathy was seconded by Dan.
New Business
- Home Owner Association Contac Roster is needed for neighborhood watch. Victoria said we need permission to publish an emergency contact list for telephone and e-mail addresses. The only thing that is public information is name and address. There was a motion to request this information from the homeowner to be put in the newsletter so we can publish an emergency contact list. Motion was carried.
- Newsletter -There was a motion that the newsletter go out after each Board meeting and Annual meeting within two weeks of the meetings. Motion was carried.
- The park interior fence height will be 4’. There was motion that the homeowner should have the option to put in a 5’ or 6’ fence if they wanted but they would have to pay the difference. The motion was carried
- There was a motion for uniform mail boxes. Herb made a motion to table that until Michael can research what is involved to do this.
- Mayor’s Matching Grant Project – there was a motion mad e seconded that Dan research the Grant Project for 2010 and the motion was carried. Herb made a motion the t the Matching Grant be for park improvement and it was seconded by Jessica. Motion was carried.
- Rain Sensors -A motion was made for management to purchase updated rain sensors and the motion was carried
- Neighborhood Watch – Dan is Neighborhood Watch Captain. There was a motion to put a notice in the newsletter to let people know and to get volunteers for block captains Motion was carried.
- Yard of the Month- There was a motion to investigate having a Yard of the Month. Herb is looking into this. Motion was carried
- Retention Pond- Motion was made to fix inlet and outlet drains to the retention pond. Management Company will get bids on cleaning out the inlet and outlet drains. Motion was carried.
- Grant Station Sign- There was a motion made by Herb that he will fix the sign and the motion was carried.
- ARB Process- Jessica made a motion to set a specific process for the ARB. There was motion to review the ARB Form and it was carried. The request form goes to management and management sends it to Jessica. The ARB committee will be Herb, Kathy, and Dan. Motion carried.
- Next Meeting- Next meeting will be Monday August 17th.
- Motion to adjourn meeting was carried.