Board Minutes | Grant Station Home Owners Assoc.

Next Board Meeting is Monday January 8, 6:30 PM
at Dover Shores Community Center
All Home Owners are Invited!

GRANT STATION BOARD OF DIRECTORS MEETING July 31, 2017
Present: Pres – Herb Hansen Secretary - Brenda Bates Board Member –Breanna Roberts Property Mgmt – Tammy Snyder
Meeting was called to order by President Herb Hansen and a quorum was established. Minutes of prior meeting were read and approved.
President’s Report
Herb reported that he had fixed the flag and the web site is being kept up to date.
Financial Report
Financial report was given by Tammy. As of June 30th the Total Operating Assets are $33,180.65 and Total Reserves are $92,932.43Total Accounts Receivable is $6,048.50. Current Liabilities are $7,212.75. Collection report was provided to the Board. The Financial and collection report were approved.
Old Business Procedures to start amending By-laws and Regulations- this will be tabled Street Parking- This is an ongoing problem and it will be tabled until we amend our By-laws and Regulations Neighborhood Captains- We need volunteers
New Business National Night Out – There was a motion made and carried that we will observe NNO on October 3rd. Review bids for mailboxes- Creative Mail Box Designs proposal for $20,186.20 was submitted and a motion was made and carried to accept bid to remove mail boxes and replace all with new mailboxes.
Next Board meeting will be September 19th at 6:30 at Dover Shores.
GRANT STATION BOARD OF DIRECTORS MEETING April 17, 2017
Present: Pres – Herb Hansen Secretary - Brenda Bates Board Member –Breanna Roberts Property Mgmt – Tammy Snyder
Meeting was called to order by President Herb Hansen and a quorum was established. Minutes of prior meeting were approved without being read since everyone was provided with a copy.
President’s Report
Herb reported that he had asked Habitat for Humanity if they would like to build a house on the vacant lot we would donate the land to them and we would be able to collect dues from the homeowner. Herb installed a play set in the park and said the fence and gazebo still need repair.
Financial Report
Financial report was given by Tammy. As of March 31st the Total Operating Assets are $33,361.44 and Total Reserves are $87,335.14 Total Accounts Receivable is $5,571.85. Current Liabilities are $7,867.69. Collection report were provided to the Board and there was a motion made by Herb to remove any past due amounts under $10.00 on the collection report and it was seconded by Brenda. Financial and collection report were approved.
Old Business Amending and rectifying our corporate By-laws and Regulations- this will be tabled until next meeting homeowners will need to be notified of the meeting changing the By-laws. When the By-laws are changed they will need to be recorded. Retention Pond runoff- there was a motion by Herb seconded by Breanna to table this. Urban Gardening Company- take this off the table this company does not do Home owners Association. Solar Ideas- this was tabled because John Parker in not at the meeting and he is the Chairman of this committee.
New Business Neighborhood Watch Captains- we need volunteers Street Parking- tables this until we amend our By-laws.
Herb said a newsletter will be sent out by May. Next Board meeting will be July 10th at 6:30 at Dover Shores

GRANT STATION BOARD OF DIRECTORS MEETING September 12, 2016
Present: Pres – Herb Hansen Secretary - Brenda Bates Board Member –Breanna Roberts Property Mgmt – Angelia Gordon
Meeting was called to order by President Herb Hansen and a quorum was established. Minutes of prior meeting were read by secretary and approved.
President’s Report
Herb reported that he had put in reinforcements for the fences on the north side by Larkin Avenue and the south side by Grant Street to prevent kids from knocking down our fences and no fence has been knocked down since he installed the reinforcements.
Manager’s Report
Angelia said manager’s report is all about collections and will be presented in the financial report.
Financial Report
Financial report was given by Angelia. As of August 31st the Total Operating Assets are $36,682.68 and Total Reserves are $80,946.00Total Accounts Receivable is $5,560.80. Current Liabilities are $7,205.68. Collection report and financial report were provided to the Board and there was a motion made to accept and approve the financial and collection report made by Brenda and seconded by Breanna.
Old Business
Community Activities – National Night Out will be held October 4th from 6:00 to 8:00 pizza and soda will be served and we will have a bounce house for the children. At the event we will also approve the budget for 2017 notice will be provided to homeowners. Concrete Pad Update – In order to get the concrete pad Herb said the city said we would need to get a commercial permit and it would require a survey from a contractor and the main reason we for the concrete pad was to get a new gazebo. Herb said he found out the old gazebo can be fixed. Ram Jack said it can be fixed the cost is estimated to be less than a $1,000. Herb made a motion to fix the gazebo seconded by Breanna. Motion carried.
Vacant Lot – Angelia said she talked to developers about looking into building a home on the vacant lot and they are not interested in doing that project.
New Business
The proposed budget for 2017 was presented and a motion was made by Brenda and seconded by Breanna to approve the proposed budget for 2017 and motion passed and was approved by the Board.
Next Board meeting will be October 4th in the park for Budget Approval and NNO. Meeting was adjourned.
GRANT STATION BOARD OF DIRECTORS MEETING June 20, 2016
Present: Pres – Herb Hansen Secretary - Brenda Bates Property Mgmt – Angelia Gordon
Meeting was called to order by President Herb Hansen and a quorum was established. Minutes of prior meeting were read by secretary and approved.
President’s Report
Herb reported that he had repaired the fence not the fence company and we have not had any graffiti to clean since the last clean up. Herb said he had gotten in touch with Officer Malave about patrolling our park area and was told he would have officer’s patrol the area that we did not have to pay for that service.
Manager’s Report
Angelia said the amendment process to our by laws regarding late fees are considered not in effect that after 30 years the Declaration of Covenants and Restrictions need to be revitalized and voted on and approved by a majority of owners. We need to see if the revised by laws were recorded. Brenda made a motion to move forward on looking into this and it was seconded by Herb.
Financial Report
Financial report was given by Angelia. As of May 31st the Total Operating Assets are $32,246.35 and Total Reserves are $78,219.12 Total Accounts Receivable is $12,538.61. Current Liabilities are $8,450.43. Collection report and financial report were provided to the Board and there was a motion made to accept and approve the financial and collection report.
Old Business
The Pressure washes of the sidewalks and the repair of the concrete trip hazards have been completed and look good. Vacant Lot – If we decided to sell the lot and have someone build a home on it we would need to get a survey. Angelia said she will get a developer to look at the vacant lot and get their opinion on that project. It was also suggested we could look into having a community garden.
Concrete Slab - Herb said we need to make sure the bid we got for slab with concrete guy is still good. .
New Business
New Projects - Herb tabled the parking situation for now. Community Activities – We will have National Night Out on October 4th and have our budget approval on the same night.
The meeting was closed and then reopened when Breanna Roberts from 2016 Winslow said she would like to be a Member of the Board of Directors. There was a motion by Brenda and seconded by Herb to accept Breanna on the Board. There was a request by a homeowner that we also put a sign on the islands to clean up after pets.
Next Board meeting will be September 12th 6:30 at Dover Shores. Meeting was adjourned.

GRANT STATION BOARD OF DIRECTORS MEETING March 21, 2016
Present: Pres – Herb Hansen Secretary - Brenda Bates Board Member – Naomi Mejias Property Mgmt – Angelia Gordon
Meeting was called to order by President Herb Hansen and a quorum was established. Minutes of prior meeting were read by secretary and approved.
President’s Report
Herb reported that he had put up signs and that fliers were sent out to homeowners that pet owners need to clean up after their pets when they are out walking them. He is looking into cleaning the graffiti on the stop sign and that the fence slats on Grant Street should be repaired when the fence company comes out to repair the fence knocked down on Dixie Belle. Herb and other residents have seen drug use in the gazebo area and he will investigate the cost of having the police patrol the park Angelia says some homeowners associations do hire police officers to do this and it is about $20.00 per hour. There was a motion made to approve up to $500.00 per month for officers to patrol the area by Naomi and seconded by Brenda. Officers will patrol area on Friday and Saturday and two other random week days.
Herb reported he had attended a meeting for home owner association officers and that he had found out that each board member should have signed a Homeowner’s Association Board Member Certification Form that is required by Florida Statutes to make us legal. Angelia will provide us with the form to sign.
Financial Report
Financial report was given by Angelia. As of February 29th the Total Operating Assets are $27,652.59 and Total Reserves are $76,720.05 Total Accounts Receivable is $23,133.09. Current Liabilities are $5,978.13. Collection report and financial report were provided to the Board and there was a motion made to accept and approve the financial and collection report. Angelia said we may need to add an amendment to our bylaws for the collection process.
Old Business
Herb said the cost for cement work in the park for a 20 by 30 sq. ft. slab and to fix our sidewalks could come out of reserves. The slab is $5,150 and the cost for the sidewalks is $2,500. There was a motion made by Naomi and seconded by Brenda to approve the cement work. Community mail boxes have been dropped from old business. Angelia recommended that we not file a claim with our insurance company for the second fence repair because of the deductible. We did receive reimbursement for the first fence repair at the entrance from the owner’s car insurance company.
New Business
Parking Proposal - A proposal for a parking lot in the vacant lots would need to be voted on by the homeowners. Angelia said we will have engineering cost and homeowners do not want a parking lot by their home. Herb tabled parking situation for now but we have one vacant lot that a home could be built on and a motion was made and seconded to investigate to see what this would involve, Angelia will investigate this.

Pressure washing Curbs/Sidewalks- Angelia said that she can get it done for $2,100 it will be done by AML (All Maintenance & Landscaping). Naomi made a motion to accept their bid and it was seconded by Brenda.
Some residents that reside by the retention pond are concerned about the run off of their yards into the retention pond. This will need to be researched to see who is responsible for this issue.
Next Board meeting will be June 13th 6:30 at Dover Shores. Meeting was adjourned.

GRANT STATION BOARD OF DIRECTORS MEETING January 13, 2016
Present: Pres – Herb Hansen Secretary - Brenda Bates Property Mgmt – Tammy Snyder
Meeting was called to order by the President Herb Hansen and a quorum was established. There was a motion to accept previous Board minutes without being read since copies were provided to all.
President’s Report
Herb reported that he had fixed the fence, put up Christmas decorations, maintained the web page, and reported there has been no graffiti to our fences to cover lately.
Financial Report
Financial report was given by Tammy. As of December 31st the Total Operating Assets are $26,380.35 and Total Reserves are $74,901.49 Total Accounts Receivable is $21,570.44. Current Liabilities are $5,622.07. Collection report and financial report were provided to the Board and there was a motion made to accept and approve the financial and collection report.
Old Business
There is no old business.
New Business
Herb tabled the gazebo for now. Tammy said that there has been no response from the person responsible for the damage to our fence and did we wish to have our attorney to file a lawsuit to collect for the damages. A motion was made and seconded that we not take legal action that it would cost more to pay for the legal fees than the cost to repair the fence.
There have been concerns about dog feces in the park by homeowners that have seen pet owners not cleaning up after their pets. Herb is going to have four signs printed and installed in the park requesting that pet owners clean up after their pets.
Management will get bids for curb pressure washing and cement work in the park and the shrubbery by the irrigation will be cut.
There was a motion to have one of the open positions on the Board of Directors be filled by Grant Station Home Owner Naomi Mejias and it was carried.
Next Board meeting will be March 21st 6:30 at Dover Shores. Naomi made a motion for the meeting to adjourn at 7:34 and it was seconded by Brenda.

GRANT STATION BOARD OF DIRECTORS MEETING September 14, 2015
Present: Pres – Herb Hansen Secretary - Brenda Bates Property Mgmt – Angelia Gordon
Meeting was called to order by the President Herb Hansen and a quorum was established. There was a motion to accept previous Board minutes without being read since copies were provided to all.
President’s Report
Herb reported that he had fixed the fence, got rid of the all the graffiti, maintained the web page, and put up a sign regarding the paving of our roads.
Financial Report
Financial report was given by Angelia. As of September 14th the Total Operating Assets are $28,729.94 and Total Reserves are $71,264.84 Total Accounts Receivable is $19,017.56. Current Liabilities are $1,728.11. Collection report and financial report were provided to the Board and there was a motion made to accept and approve the financial and collection report.
Old Business
Herb has looked into a putting a 20x30 gazebo in the common area the estimate he received will cost about $27,000 and Herb would like to table the gazebo for now to work on the bid with Nick.
The asphalt sealing has been completed and Neighborhood Night Out will be Saturday November 7th we will see if there is a interest in having a community wide garage sale during that event.
New Business
Angelia provided copies of the proposed Budget for 2016 and the meeting for Budget approval and election of directors will be November 2nd at 6:30. Board was provided with copies of lawsuit against the homeowners association. Security cameras to protect the neighborhood were tabled for now.
Meeting was adjourned.

GRANT STATION BOARD OF DIRECTORS MEETING June 22, 2015
Present: Pres – Herb Hansen V-Pres – Dan Gaylord Secretary - Brenda Bates Property Mgmt – Angelia Gordon
Meeting was called to order by the President Herb Hansen and a quorum was established. Previous Board minutes were read by herb and there was a motion to accept the minutes made by Dan and seconded by Brenda.
President’s Report
Herb reported that he had replaced the flag at the entrance with a new flag.
Manager’s Report
Angelia provided the Board with copies of the Manager’s Report and reported that annuals have been installed at the front entrance by our landscaping company. Property visit was completed and violation notices were sent out to homeowners. Perimeter fence pressure washing in areas where needed will be scheduled. Motion to accept manager’s report was made by Dan and seconded by Brenda.
Financial Report
Financial report was given by Angelia. As of May 31st the Total Operating Assets are $46,969.08 and Total Reserves are $57,307.51 Total Accounts Receivable is $25,366.24. Current Liabilities are $5777.86. Collection report and financial report were provided to the Board collections are moving along and getting better. There was a motion made by Brenda and seconded by Dan to accept and approve the financial and collection report.
Old Business
Park Improvements: Herb met with Brian about the slab in the park and Herb would like to table the pavilion because the estimate was about $40,000. Angelia will set up a meeting with AML to meet with Herb to review cost of slab for park. Angelia will get a bid for new play ground swing set and slide.
Common Area Fence: Board requested that Angelia get contractor’s bid for the fence at the entrance on the left.
New Business
Road Maintenance: Bids were submitted for sealing pavement by three companies and the lowest bid was from Asphalt Preservation for $8,770.00. There was a motion made by Dan and seconded by Brenda to approve the bid proposal from Asphalt Preservation. Payment would come out of the Reserves Account.
Community Garage Sale: Herb will put information on the web page to see if there is enough interest in the community to have a garage sale. Board Member Resigning: There was a motion made by Dan and seconded by Brenda to accept the resignation of Jessica Rivera.
Next board meeting will be September 14th at 6:30. Meeting was adjourned..

.

GRANT STATION BOARD OF DIRECTORS MEETING January 5, 2015
Present: Pres – Herb Hansen V-Pres – Dan Gaylord Treasure – Jessica Rivera Secretary - Brenda Bates Property Mgmt – Angelia Gordon
Meeting was called to order by the President Herb Hansen and a quorum was established. Board members were provided with copies of board meeting minutes and reading of the minutes was waived there was a motion to accept the minutes made by Dan and seconded by Jessica and it was approved.
President’s Report
Herb reported that he had put up a sign with our web page address at the front entrance and there has been a 30% increase of viewers since the sign was posted.
Manager’s Report
Angelia reported that collections are moving forward and three Certificate of Title properties sold at auction and we are going to be receiving money for these properties.
Financial Report: Financial report was given by Angelia. As of November 30th the Total Operating Assets are $32,245.41 and Total Reserves are $52,078.15 Total Accounts Receivable is $67,635.69. Current Liabilities are $5,174.44. There was a motion made by Jessica and seconded by Dan to accept and approve the financial and collection report.
Old Business
There was a motion by Dan and seconded by Jessica to get bids for fences that are facing common areas. There was a motion to table what to do with excess revenue for the next meeting.
New Business
Dan is going to check with Neighborhood Watch to make sure we are meeting the requirements to remain active in the city Neighborhood Watch program.
Herb would like to put a slide in the park area the cost for the slide is $339.00 and the cost for the deck for the slide is $1200.00. There was a motion not to exceed $2,000.00 for the slide and deck made by Dan and seconded by Jessica and the motion carried. Other park improvements being considered are putting in a concrete slab for a basketball court and other activities. We would need to have a monolithic slab architect to construct this.
The management Company is going to cite neighbors that are in violation.

The next Board meeting will be Monday March 30th at 6:30 at Dover Shores. Meeting was adjourned

GRANT STATION BOARD OF DIRECTORS MEETING
October 7, 2014
Present: Pres – Herb Hansen V-Pres – Dan Gaylord Secretary - Brenda Bates
Property Mgmt – Tammy Snyder
The Budget approval meeting for 2015 was called to order by President Herb Hansen and a quorum was established. There was a motion by Dan and seconded by Brenda that the 2015 Budget be approved. There was no discussion and the motion was carried and the Budget for 2015 was approved.
The next Board meeting will be Monday January 5th at Dover Shores. The meeting was adjourned.

GRANT STATION BOARD OF DIRECTORS MEETING
August 20, 2014
Present: Pres – Herb Hansen V-Pres – Dan Gaylord Treasure – Jessica Rivera Secretary - Brenda Bates Property Mgmt – Angelia Gordon & Tammy Snyder
Meeting was called to order by the President Herb Hansen and a quorum was established. Board members were provided with copies of Annual meeting minutes and reading of the minutes was waived there was a motion to accept the minutes made by Jessica and seconded by Dan and it was approved.
President’s Report
Herb reported that he had been working on updating the Grant Station web site.
Manager’s Report
Tammy reported that the management company has received calls about cars parked in the dead end zones and wanted to know if we wanted to put no parking signs in those area. Herb tabled the no parking signs for the Budget Meeting.
Financial Report: Financial report was given by Tammy. As of July 31st the Total Operating Assets are $32,987.09 and
Total Reserves are $49,297.88 Total Accounts Receivable is $68,858.94. Current Liabilities are $6,011.73. We were provided with a collection status report. There was a motion made by Dan and seconded by Jessica to accept and approve the financial and collection report.
Old Business
The light pole installation has been approved and is scheduled to be installed on August 26th. There was a motion made by Dan and seconded by Jessica to approve the Reserve Study as is with the provision that our Property Manager get bids that will prove the accuracy of the numbers submitted.
New Business
Meeting for proposed Budget for 2015 will be held on October 7th on the same night as National Neighborhood Night Out. It was discussed that we look into making community improvements for the park maybe a basketball court, playground equipment, or place to barbeque. There was a motion made by Dan and seconded by Jessica to approve the proposed budget with the following changes $3,000 for Lights and $2,000 for Capital Improvements.
National Night out will be October 7th same night as the Budget Meeting at 6:00 in the park. There will be pizza, brownies, a bounce house and face painting
There was a motion to adjourn the meeting made by Dan and seconded by Jessica.

GRANT STATION HOMEOWNERS ASSOCIATION ANNUAL MEETING
July 14, 2014
The meeting was called to order and it was determined that we did not have quorum for the election of the Board of Directors. The same directors will remain in office for 2015. The annual meeting was adjourned and President Herb Hansen called the Board of Directors meeting to order.
Management Report
Tammy Snyder from All About Management said violation notices are being sent out and properties will be fined after 2nd notice is sent out.
Old Business
Light poles need to be taken out still and will not be removed by OUC. Herb is going to make a sign for the front entrance about our web page that $500.00 was approved by the board in the past but was never made.
New Business
National Night Out will be October 7th from 6:00 to 8:00, discussion on National Night Out will be tabled until next meeting.
Park improvements and a basketball court discussion will be tabled until next meeting. We will establish a budget meeting date at the next meeting. Next board meeting will be Wednesday August 20th. Meeting was adjourned.

GRANT STATION BOARD OF DIRECTORS MEETING
January 22, 2014
Present: Pres – Herb Hansen V-Pres – Dan Gaylord Treasure – Jessica Rivera Secretary - Brenda Bates Property Mgmt – Tammy Snyder
Meeting was called to order by the President Herb Hansen and a quorum was established. Secretary read minutes of the last meeting and there was a motion to accept the minutes made by Jessica and seconded by Dan and it was approved.
President’s Report
The community garage sale held on November 23rd was a success and a sign was made that can be used for any future garage sales that we have. Herb put up Christmas decorations at the front entrance and also covered plants during the freeze at the front entrance. There was a motion to accept the President’s report made by Dan and seconded by Jessica and it was approved.
Financial Report: Financial report was given by Tammy. As of December 31st the Total Operating Assets are $43,430 and
Total Reserves are $33,012 Total Accounts Receivable is $79,810. Current Liabilities are $4,848 and Net Reserves are $33,012. We were provided with a collection status report. There was a motion made by Jessica and seconded by Dan to accept and approve the financial and collection report. Herb wanted to know why he has not received the $200 petty cash he was suppose to get.
Old Business
The reserve study will be tabled to the next meeting so we can review it. There was a motion made by Dan to repair the drainage system and it was seconded by Jessica.
Cleaning of the fence, gazebo and sidewalks does not need a motion to have these cleaned it is in the budget. Management Company will notify someone to clean it.
New Business
There was a motion to have the holes in the road repaired by Dan and seconded by Brenda.
We received bids from R&B Lawn Service, Inc. for the removal of dead trees located in the island, park and outside on Dixie Bell for $1,400 and a second bid to clean up the area by the irrigation pump for $450.00. There was a motion to accept the bids made by Jessica and seconded by Dan.
The next annual meeting will be July 14th at 6:30 and the next board meeting will be June 11th at 6:30. There was a motion to adjourn the meeting made by Brenda and seconded by Jessica.

GRANT STATION BOARD OF DIRECTORS MEETING

September 4, 2013

Present:
Pres – Herb Hansen
V-Pres – Dan Gaylord
Treasure – Jessica Rivera
Secretary - Brenda Bates
Property Mgmt – Angelia Gordon

Meeting was called to order by the President Herb Hansen and a quorum was established. Secretary read minutes of the last meeting and there was a motion to accept the minutes and it was approved.

President’s Report
Our fences have been hit again by vandals painting them Herb has been cleaning the fences to cover the graffiti. In the park three tables are damaged by the weather and are beyond repair, so we need to look into getting new tables for National Neighborhood Night Out. There was motion made by Jessica and second by Brenda to accept the President’s report and it was approved.

Manager’s Report
Angelia said we should set up a meeting for budget approval sometime around October. We received a letter from the owner’s attorney for 2200 Faxton Ct. in reference to the $1,000.00 Demand Letter/Intent to Lien demanding that we remove the fee as it was improper. This will be addressed in Old Business.
The contract is being resolved for the concrete poll in the back lot. Herb gave Angelia the combinations for a lock that he is going to put on the back lot fence so the lawn service can enter the park. The Fence is going in tomorrow where our property backs up to the Dover condominiums. There was a motion by Jessica and second by Dan to accept the Manager’s report and it was approved.

Financial Report:
Financial report was given by Angelia. As of August 31, 2013 the Total Current Assets are $57,000 Total Accounts Receivable is $79,207 and Total Assets are $137,566. Current Liabilities are $6,000 and Net Reserves are $35,131. Our total Incoming Expenses are under budget $6,961.00 and we need to allocate funds for the replacement of new picnic tables. We were provided with a collection status report. There was a motion made by Jessica and second by Brenda to accept and approve the financial and collection report.

Old Business
In reference to the attorney’s letter for 2200 Faxton Ct about the Demand Letter/Intent to Lien
There was a motion made by Dan and second by Brenda, that Angelia contacts the attorney and informs them that we would waive the fine, but not because we agree with the reasons stated in their demand letter but because of the home improvements being made on the property and this motion was approved unanimously.

A motion by Brenda Bates was made to have the Board of Directors voted to adopt reasonable rules and regulations to govern the community; this was second by Dan Gaylord. See attached for copy of the approved Community Rules and Regulations. Jessica Rivera made a motion to adopt a lease application procedure which was second by Brenda Bates. This motion was approved unanimously.

Sod has been replaced on in the front property on Dixie Belle Dr., but before we replace the sod in the park we need to look and see what it looks like. Angelia will check the irrigation to make it is working.
R&B Lawn Service submitted a bid to clean up the area by the irrigation pump it includes cutting down trees and stump grinding of $350.00 there was a motion made by Jessica and second by Dan to approve the bid but there was an amended motion to get a bid also for removal of the dead trees on Dixie Bell Drive. This motion was approved unanimously.

New Business
We were provided with a home owner’s violations list and Angelia wanted to know if we wanted to mail these violations out. There was a motion made by Brenda and second by Herb to proceed to enforce any violation that is in our Bylaws and according to the Florida Statues and the motion was carried unanimusly.

Neighborhood Watch Night Out 2013 will be Saturday October 22nd 5:00 to 8:00. The neighborhood garage sale will be tabled for now. There was a motion by Dan and second by Herb to table correcting the storm drain and putting a fence around the irrigation system until the next meeting. This motion was approved unanimously..

The next meeting will be Tuesday November 12th at Dover Shores at 6:30. This meeting will be for Budget approval for next year. There was a motion made and carried that the meeting be adjourned.

.

GRANT STATION BOARD OF DIRECTORS MEETING April 29, 2013
Present: Pres – Herb Hansen V-Pres – Dan Gaylord Treasure – Jessica Rivera Secretary - Brenda Bates Property Mgmt – Angelia Gordon
Meeting was called to order by the President Herb Hansen and a quorum was established. Secretary read minutes of the last meeting and there was a motion to accept the minutes and it was approved.
Financial Report: Financial report was given by Angelia. As of March 31,2013 the Total Current Assets are
$42,887.34Total Accounts Receivable is $85,001.82 and Total Assets are $129,917.86, Current Liabilities are $6,105.76 and Net Reserves are $36,710.95.We were provided with a collection status report. The total of Delinquencies as of April 26, 2013 is $80,210.457 There was a motion made to accept and approve the financial and collection report.
Old Business
Bids for sod replacement were submitted by R&B Lawn Service, Inc. There was a motion that we do Number 1 on the map which is the front of the property on Dixie Belle Dr with Bahia sod at the estimated total of $6,460.00 and it was carried. There was a motion that we table the other common areas and it was carried.
OUC submitted a proposal for the light in the vacant back lot for a 14” fiberglass pole with a monthly service charge of $68.41 or a 35’concrete pole for $56.51. There was a motion made and carried to put in the concrete pole.
There are fallen limbs in the park and the landscaping company needs be informed that they need to pick these up.
New Business
There was motion made that we have a rental house agreement for renters and it was carried.
Neighborhood Night Out 2013 will be tabled for now.
Letters about landscape violations will be tabled until we get the lawn in the common areas in order.
There was a motion to table a neighborhood wide garage sale for now and try to promote it whenever we have our Neighborhood Watch Night Out.
Sunshine Irrigation while performing the repair and maintenance on the irrigation system found that there was no safety devices on the system to prevent damage to the pump and the lines in the event of a malfunction the estimated cost for this is around $750.00 to $800.00. There was motion made and carried that we get a safety valve.

There was a motion made and carried to get a bid to remove trees by the irrigation system. Angelia will see about getting a cover for the storm sewer as it is not safe as it is.
The next Board meeting will be held be Monday July 29th 6:30 in the park. There was a motion made and carried that the meeting be adjourned.
.

GRANT STATION BOARD OF DIRECTORS MEETING January 10, 2013
Present: Pres – Herb Hansen V-Pres – Dan Gaylord Treasure – Jessica Rivera Secretary - Brenda Bates Property Mgmt – Angelia Gordon
Meeting was called to order by the President Herb Hansen and a quorum was established. Since everyone had a copy of the minutes from the last meeting the reading of the minutes was waived and approved.
President’s Report
Herb reported that he had put up Christmas decorations at the entrance. The sign at the front entrance needs cleaning and we may need to replace it with a new one.
Financial Report: Financial report was given by Angelia. Cash Operating balance is $39,000. Angelia said we should have
a reserve study done which will tell us what we should do with our reserves and based on the study we could move it. There was a motion made and approved to have the reserve study done.
Collections report was given by Angelia and there was a motion to accept the report with amendments and recommendations that were made.
Old Business
There was a bid submitted from our landscape company for sod. The bids are $190.00 for 400 sq ft for Bahia and $250.00 for St Augustine.
New Business
There was a motion to remove Michael Day from the Board and it was carried
There was an e-mail sent from Angelia to the owner of 2200 Faxton Court regarding the renters having a tattoo parlor.
There was a motion for OUC to put a light in the back lot where there is a wood light and it was carried.
The next Board meeting will be held April 4h at 6:30 at in the park. There was a motion made and carried that the meeting be adjourned.

.

GRANT STATION BOARD OF DIRECTORS MEETING
October 4, 2012

GRANT STATION BOARD OF DIRECTORS MEETING
June 7, 2012

Present:
Pres – Herb Hansen
Treas – Jessica Rivera
Secretary - Brenda Bate
Property Mgmt – Angelia Gordon

Meeting was called to order by the President Herb Hansen and a quorum was established. Secretary read minutes of the last meeting and there was a motion to accept the minutes and it was approved.

President’s Report
Herb reported that he had repaired the gazebo floor and picnic tables in the park and he was going to order a new flag.

Financial Report:
Financial report was given by Angelia. As of May 31, 2012 the Total Current Assets are $23,630.82 Total Accounts Receivable is $83,443.42 and Total Assets are $107,074.24, Current Liabilities are $5,104.76 and Net Reserves are $33,953.86.Total Bad Debt is $6,482.31 and we are under budget $762.88 in Ground Maintenance. There was a motion made to accept and approve the financial reports.

Manager’s Report
We were provided with a Collection Status Report from Andy Frashuer relating to unpaid regular and special assements for Grant Station. There was motion made and carried that we move forward on the collections process as recommended. There was a motion to raise initiation fees to $500.00 for new home owners and it was carried. There was motion that the president be given a Petty Cash Fund of $200.00 and it was carried.

Old Business
Angelia will get bids to pressure wash the fences and annuals will be planted a t the entrance.

New Business
There was a motion to change our Landscaper to Out Door Solutions and it was carried. There were was motion to investigate the cost of sod for the common areas and it was carried.

There was a motion made that we have National Night Out on October 27th and it was carried.

There was a motion to evict the renters in 2213 Faxton Court and it was carried. There was motion made that our next Board meeting be October 4th Thursday at 6:30. There was motion made that the meeting be adjourned.

GRANT STATION BOARD OF DIRECTORS MEETING
April 5, 2012

Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Secretary - Brenda Bate
Property Mgmt – Angelia Gordon

Meeting was called to order by the President Herb Hansen and a quorum was established. There was a motion to forgo the reading of the minutes as every one at the meeting had read them. There was a motion to accept the minutes and it was approved.

President’s Report
Herb reported that the web site was up and running and he had removed trash from the park.

Financial Report:
Financial report was given by Angelia. As of December 31, 2011 the Total Current Assets are $17,532.09 Total Accounts Receivable is $93,623.22 and Total Assets are $111,155.31, Current Liabilities are $4,650.36 and Net Reserves are $36,597.06. The Special Assessment account was closed and moved to the Reserves Account. There was a motion made to accept and approve the financial reports.

Manager’s Report
We were provided with a Collection Status Report from Andy Frashuer relating to unpaid regular and special assements for Grant Station. There was motion made and carried that we move forward on the collections process.
Old Business
Angelia will get bids for the fence repairs. Some of the fences have been shot with a BB gun and others have been knocked down and damaged.

New Business
We still do not have enough members for the CRC Committee, but if we need to have a decision made we could seek out homeowners to volunteer.
The next Board meeting will be June 7th Thursday. There was motion made and carried that the meeting be adjourned.

GRANT STATION BOARD OF DIRECTORS MEETING
January 12, 2012

Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Secretary - Brenda Bates
Treasurer - Jessica Silva
Property Mgmt – Angelia Gordon

Meeting was called to order by the President Herb Hansen and a quorum was established. The Secretary read the minutes from the last minute and there was a motion to approve and accept the minutes.

President’s Report
Herb reported that Christmas decorations were put up at the entrance, and we all agreed they looked great. Condition of the park is a concern and some of the activities that are going on the park need to stop.

Financial Report:
Financial report was given by Angelia. As of December 31, 2011 the Current Assets are $29,795.04 Total Accounts Receivable is $89,471.53 and Total Assets are $119,266.57, Current Liabilities are $5,367.14 and Net Reserves are $23,562.70. There was a motion to accept and approve the financial reports.

Manager’s Report
Angelia wanted to know what we wanted to do with the $11,000 in Special Assements. There was a motion to move the funds to the Reserve Account and it was carried. We were provided with a Collection Status Report from Andy Frashuer relating to unpaid regular and special assements for Grant Station Andy made recommendations and there was a motion and approval by the Board that the recommendations made be carried out. Angelia requested that a motion be made that Andy Frashuer be Grant Station’s legal representative .There was motion made and carried that Andy Frashuer be our legal representative. There was a motion made to approve the Manager’s report and it was carried.
Old Business
Herb said he wanted to table the Mayor’s Matching Grant. Angelia said the Irrigation System which is not working would be would be fixed tomorrow.

New Business
The lights at the entrance where the palm trees are not working, Angelia will call have them fixed. The fences need repairs and the side walks in the park need to be pressured washed. Angelia will have someone check the fences and get bid for pressure washing the fences and the side walks in the park.
The petition filed by a homeowner to change Grant Station into a Special Taxing District of Orange County was turned over to Angelia to look into.
The next board meeting will be Thursday April 5th in the park at 6:30. There was a motion made and carried to adjourn the meeting.

GRANT STATION BOARD OF DIRECTORS MEETING
October 13, 2011

Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Secretary - Brenda Bates
Treasure - Jessica Silva
Property Mgmt – Jim Moore & Angelia Gordon
Meeting was called to order by the President Herb Hansen and a quorum was established at 6:24. There was a motion to forgo reading of the minutes from the September 19th meeting.
There was a motion to lower monthly dues to $54.00 a month and the motion was carried. The budget for nest year is approved with changes of $54.00 a month for dues.
A homeowner filed a petition to change Grant Station HOA into a Special Taxing District of Orange County, a dependant tax district under ordinance #92.35. The Taxing District collects $100.00 per residential parcel for every home in Grant Station through the County’s regular property tax bill every year to fund the district maintenance under the State and County ordinance #92-35. Herb made a motion to put the Special Taxing District on New Business for the next Board meeting
The next Board meeting will be Thursday January 12th in the park at 6:30.
Meeting was adjourned.

GRANT STATION BOARD OF DIRECTORS MEETING
April 4, 2011

Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Secretary - Brenda Bates
Board Member - Jessica Silva
Property Mgmt – Jim Moore

Meeting was called to order by the President Herb Hansen and a quorum was established. The Secretary read the minutes from the last minute and there was motion to approve and accept the minutes

President’s Report
Herb reported that the web site page was up and running and he and his wife had fixed the grate in the park.

Financial Report:
Financial report was given by Jim. As of March 31st the Current Assets are $28,217.34 Total Accounts Receivable is $46,093.86and Total Assets are $74,311.20. Curent Liabilities are $6,134.03 and Net reserves are $20,438.90. There was a motion to accept and approve the financial reports.

Manager’s Report
Jim reported that the current status on collections is 3 properties have been turned over to the attorney’s. The house at (address deleted for privacy reasons) was bought in a short sale by the (Buyer omitted due to privacy issues) and they are not paying the back dues. There have been letters sent and telephone messages left in regards to the dues with no response. There was a Motion made and approved to proceed with foreclosure on this property.
Old Business
Herb suggested we should find someone who is interested in being on the CRC committee, perhaps we should look for people who have well maintained homes and lawns and have complained about the other homes that are not maintaining there properties,

There was a motion to appoint Jessica to the vacant Treasury position and that motion was approved by the Board.

Dan reported that we will do the neighborhood watch this year, but because of the heat in August we have the option to do it at another time. It was decided we would do this in October and the city has said that they will send representatives just like on National Neighborhood Watch Night Out. There was a motion to approve and accept doing this in October.

New Business
The next Board Meeting will be combined with the Annual Home Owners Association Meeting and will be in June 16th on Thursday at 6:30. An agenda for the meeting will be sent out.

Jessica said the swings in the park are broken and what could be done to fix or get new swings. If we are going to look into replacing the swings we need to know what the rules for putting up playground equipment in the common area are. Jim said he would look into what companies the City would recommend for play ground equipment.

Jim said he will start sending out violations this month since winter is over and it will be done on a monthly basis. Also the yard service company will be notified to pick up the garbage in the park. The new landscaping company Ultimate Image Land Care it will included in there contract to pick up trash in the park area.
Herb wants to put a permanent sign up at the front entrance that homeowners can see on the way out that provides information and our web site for to the homeowners. There was a motion made and carried to put the sign up.
The meeting was adjourned.

GRANT STATION BOARD OF DIRECTORS MEETING
January 10, 2011

Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Treasure – Kathy schmidt
Secretary - Brenda Bates
Board Member - Jessica Silva
Property Mgmt – Jim Moore

Meeting was called to order by the President Herb Hansen and a quorum was established. There was a motion to accept the minutes of the last meeting without them being read since very one had a copy of them.

President’s Report
Herb took the Christmas decorations down at the entrance and every one agreed that he had done an outstanding job decorating the front entrance. Herb plans to do some painting on the front sign. The web site is up to date and a newsletter will be going out as soon as it is finished.

Financial Report:
Financial report was given by Kathy. The net gain for the end of year In Operating is $8,190.28 we have a net gain of $8,684.56 in Reserves the balance in Special Assessments is $5,607.25... There was a motion to accept and approve the financial reports.

Manager’s Report
We are ahead of budgeted projections year to date by $13,880.44. Jim wanted to know what we wanted to do with the Operating left over funds, do we want to leave it in Operating or move the funds to the Reserve Account? If we move the money to the Reserve Account is has to stay there. There was a motion to move money to the reserve account so it totals $10,000 and it was carried.

Jim recommended that we do a motion to send three homeowners to the attorney for foreclosure as they are not in foreclosure but they refuse to pay. There was a motion that we send the homeowners to the attorney but before we do have someone call the person that can speak Spanish and explain why they are receiving late notices. The motion carried.

Old Business
Appointing of CRC committee was tabled for now. We need to have the landscaping company check sprinklers. They are going off twice a day. Also the landscaping company should be taking the garbage out of the park it is in the contract. The installation of the remaining fences was tabled.

New Business
There was a motion that we apply for the Mayor’s Matching Grant of $500.00 and that it be used for the National Night Out this summer and the motion carried. Heb and Dan will attend a meeting to look into applying for the grant.

The next Board meeting will be Monday April 4 at 6:30

The President asked the homeowners that were present if they would like to discuss or ask any questions. Yvonne reported that there was a wood crate on Plainfield and a commercial truck on Andover. Jim said that the management company will look into this matter.

The meeting was adjourned.

GRANT STATION BOARD OF DIRECTORS MEETING
November 8, 2010

Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Secretary - Brenda Bates
Board Member - Jessica Silva
Property Mgmt – Angelia Gordon

Meeting was called to order by the President Herb Hansen and a quorum was established

President’s Report

Herb will be decorating the front entrance for Christmas. The web site is up to date and a newsletter will be going out the first of the year.

Financial Report:

Financial report was given by the Angelia. As of October 31st the Cash Reserves are $7,791.89 Total Accounts Receivable is $42,689.79 and Total Assets are $63,316.12. In the Special Assessments Account the total of Accounts Receivable is $42,677.17 and Total Assets are $46,028.69. There was a motion to accept and approve the financial reports.

Old Business

The Board approved a new landscape Contract for $1,000 a month with Shoots 2 Roots.

The issue with garbage cans being left out in view is still considered a violation even though the By Laws were approved before the City made us use these huge garbage cans. Herb said in order to change the By Laws it would have to be approved by the vote of all homeowners.

New Business

The bid submitted by National Fence Company to do the rest of the common area of Grant Station is $37, 38.00. There was motion and approval to table this for now.

The irrigation sprinklers and rain sensors will be looked at on Thursday to make sure they are working correctly.

Dan said a resident had told him that he would be a month behind and he will not pay on time and wants the fees to be waived or he will not pay at all. The response was he would need to request a special payment plan.

Manager’s Report

Angelia recommended we establish a Compliance Review committee to comply with the new Florida Statue Chapter 720 for violations of Covenant Policies. The committee shall consist of at least three community members appointed by the Board who are not officers. This committee shall make independent determinations by vote as to the imposition of fines against community members for violations of the Covenants. Between now and the next meeting we need to find potential members for this committee. Yvonne Vetter volunteered to be on the committee. There was a motion that the other members will be voted on via e-mail.

The next Board Meeting will be Monday January 10th at 6:30. The meeting was adjourned.

.

.

GRANT STATION BOARD OF DIRECTORS MEETING
September 15, 2010

Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Treasurer – Kathryne Schmidt
Secretary - Brenda Bates
Board Member - Jessica Silva
Property Mgmt – Angelia Gordon & Jim Moore

Meeting was called to order by the President Herb Hansen and a quorum was established. Secretary read the minutes of the last meeting and the minutes were approved.

Financial Report:

Financial report was given by the Treasurer. As of August 31st the Cash Reserves are $6,843.48 Total Accounts Receivable is $42,152.52 and Total Assets are $59,303.62. In the Special Assessments Account the total of Accounts Receivable is $43,492.16 and Total Assets are $44,882.12. There was a motion to accept and approve the financial reports.

Manager’s report

There are five home owners that owe us money that have been turned over to our attorney. There are three home owners that a Certificate of Title is pending. Angelia said we need to find out what homes are being rented and if the owners of these homes are not paying there assessments we need to do a post conviction.

Old Business

Herb would like to table the issue of individual mailboxes for residents.

New Business

There was motion for an iniation fee for new home owners purchasing a home that they will pay a $250.00 fee and will be given a welcome packet that will include the bylaws and other information about Grant Station. The motion was carried.

Regarding the vacant lot Angelia said that there are a lot of things to be considered and it would cost to have an attorney look into changing the lot to anything but a park.

The sprinklers still are not working right and nothing has been done to correct them. Angelia asks if we would like to fire the current landscapers because a lot of the other properties she manages are not happy with them. There were a few positive things said about the lawn service but we need to get the sprinklers working when they are supposed to be.

There was a motion to accept the new budget with no changes and it was carried.

Jessica said she did not want to put her garbage can in her garage or on the side of her house as it created other problems. Herb said that garbage cans will be discussed at our next meeting as old business and we should look into maybe changing the By Laws since they were written before the city made us use these huge garbage cans.

The next Board Meeting will be Monday November 8th ate 6:30.

There was a motion to adjourn the meeting and it was carried.

.

GRANT STATION BOARD OF DIRECTORS MEETING
July 12, 2010
Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Treasurer – Kathryne Schmidt
Secretary - Brenda Bates
Board Member - Jessica Silva
Property Mgmt – Jim Moore

Meeting was called to order by the President Herb Hansen and a quorum was established. Since everyone had a copy of the minutes from the last meeting the reading of the minutes was waived and approved.

Financial Report:
Financial report was given by the Treasurer. As of May 31st the Total Accounts Receivable is $43,575 and Total Assets are $44,069.82. There was a motion to accept and approve the financial reports.

Manager’s report
Jim Moore reported that there are six residents that are refusing to pay their liens and they have been forwarded to the attorney to begin foreclosure proceedings as the Board requested. One delinquent resident has been put on a payment plan. Effective July 1st any money paid by renters will go to All About Management and the assessment money will be taken out and the rest sent to the owner.

In regards to questions from the last meeting concerning Office Supplies for $324.84 these expenses were for mail outs like newsletters and various communications to residents. In reference to the Electrical/Lighting lease as of May 31st we have a variance of $407.71 due to slightly higher monthly actual versus budgeted amounts.

The PVC signs that were ordered should be installed by next week. Herb had sent pictures of rust on the new street signs and the reply from the sign company was they would need to be cleaned from time to time.

Although the Board tabled the uniform mailboxes at the last meeting they are still looking into a cost effective way to get uniform mailboxes.

The landscaper has been notified that the irrigation sprinklers are going on and off at odd times and spraying misdirected areas and going on and off odd times. They need to check the sensor heads.

On the issue of doing something with the back lot, we would need a legal opinion to develop the park or sell it and that would require 2/3 of the membership approval.
There was motion to approve the Manager’s report.

Old Business
Dan will register us for the Neighborhood Watch annual event in August. We will do what we did last year and the cost for the food and etc is budgeted in our budget. Motion was made and approved to do this.
Herb would like to get about 4 wood tables for the park for no more than $500. Motion was approved. Mail boxes were tabled again.

New Business

Letters that are being sent out by the Management Company now have our Grant Stations letter head on them.

Herb asked members if they would like to say anything and there was concern about who is responsible for the fences in the back yards that separate houses.

The next meeting will be Wednesday September 15th.

Meeting was adjourned.

GRANT STATION BOARD OF DIRECTORS MEETING
April 26, 2010

Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Treasurer – Kathryne Schmidt
Secretary - Brenda Bates
Board Member - Jessica Silva
Property Mgmt – Jim Moore

Meeting was called to order by the President Herb Hansen and a quorum was established. The Secretary read the minutes from the last meeting and Herb said there needed to be a correction to the minutes to our request to the City for a grant from 2010 to 2011 at the 2010 National Neighborhood Night Out we will collect a contact roster so we can apply for a grant in 2011. With that correction the minutes were approved

Financial Report:
Financial report was given by Treasurer. As of March 31st the operating account balance is $13,311.66 and reserves are $6,268.90 the Special Assessment account is $4,735.55. Operating delinquencies are $38,461.05 Special Assessments delinquencies are $46,348.97. There was a motion to accept and approve the financial reports.

Manager’s report
Jim Moore reported that eight residents are refusing to pay their liens and he suggested that they be turned over to the attorney for foreclosure proceedings. There was a motion to turn these residents over to the attorney for foreclosure and it was carried. There was a question about the light sensor not working at the front entrance and Jim said that Smithson Electric should have it fixed today and he would check on that. The grate on the retention outlet needs to be repaired and Jim said he would have it inspected to see what to do. Herb said we have a dead tree that needs to be removed and have two other trees that need dead branches taken off. Jim said the cost would be $300.00, and Herb asked if that price included stump grinding. Jim will check to see if stump grinding is included in the price. The Board approved removal for $300.00.

Herb had questions about the March 10th electrical lighting lease. There seems to be a $2,000 variance from what was put in the budget. Jim said he would check to see why. Herb had a question about a credit on Office Supplies on page 23 of accounts payable for $324.84. Jim said he would check on that also. There was motion to approve the management’s report.

Old Business
There was a motion that metal signs be replaced with PVC be changed from 4 to 2 for No Parking on the Grass also the entry signs will be replaced the total would be $820.00 and the motion carried. Motion for gang mail boxes was denied.

The annual meeting will be June 21st at 6:30 and herb will be doing a newsletter to announce meeting. We will be discussing an increase in dues.

New Business
There was a motion to table the replacement of uniform mail boxes and outdoor living tables for the park areas for now. The options for replacing the front entry sign are Night Pearl 5Ftx3FT mounted on aluminum for a cost of $1,950 and Infinity Blue 5Ft x 2.5FT for a cost of $2,350 or replace the original sign with foam and it would cost $2,950 There was a motion to replace the sign but herb table it.

Dan reported that would are still good with the city as far as Neighborhood Watch is concerned and we are planning on participating in the Annual Neighborhood Watch this August.

Jim presented bids for picnic tables: 6 ft Aluminum table for $448.00 and 8ft Wood & Metal table for $660.00 Herb made a motion that we buy 3 picnic tables motion was carried but was tabled for now.

Herb wanted to know about the back lot. If it was possible we could sell it or make it usable. Jim will look into that

Herb asked Jim to use the letters for violation that the directors had approved and all letters would have the Grant Station header. Herb made a motion to send a thank you letter to violators when they correct the violation. The motion carried.

Herb ask members if they would like to say anything and they replied they were noticing tall grass and weeds in peoples yards.

Meeting was adjourned.

GRANT STATION BOARD OF DIRECTORS MEETING
January 11, 2010

Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Treasurer – Kathryne Schmidt
Secretary - Brenda Bates
Board Member - Jessica Silva
Property Mgmt – Angelia Gordon

Meeting was called to order by the President Herb Hansen and a quorum was established. The Secretary read the minutes from the last meeting and they were approved.

President’s Report
Herb said he had updated the web page to reflect what we have done in the last year, which is quite a lot, and there was a motion to accept the Presidents report and it was approved.

Financial Report:
Financial report was given by Treasurer. As of December 31st the operating account balance is $10,709.10 and reserves are $4,892.65 the Special Assessment account is $12,352.59. Operating delinquencies are $33,274.23 Special Assessments delinquencies are $45,890.70. There was a motion to accept and approve the financial reports.

Manager’s report
Angelia read a letter that is being sent to homeowners informing them that they are past due and offering them options to pay through our bank on line, which have had positive responses. This is considered new business and will be addressed under new business.

Angelia said Grant Station had received a refund January 7th for $1,004.51 from OUC, recovered by Utility Assessment Group for an overcharge.

Old Business
It is going to take $5,000 to finish the fence that is in the common area along the park. There was a motion to take the $5,000 out of operating expense to complete the fence and if the home owner wants a gate they will have to pay for it. Motion was approved. There was a motion to finish the fence in this area all the way to the street and it was approved.

At the last meeting Herb made a motion to do additional light poles that was tabled but there was no motion to do this at this time and the motion died. There was motion to have uniform mailboxes to improve the look of the community but that motion died. There was a concern that a Home Business License would create some issues and traffic problems, so the motion died.

There was a motion that we ask for a grant from the City for the next National Neighborhood Watch Night Out and motion carried. It was decided that we should have everyone attending fill out the contact forms at the next event.

New Business

Three bids have been received to repair the retention pond erosion: KoPac for $1,220; All State Concrete Corp. $1,875; and All Type Masonry Carpentry-Concrete $900. There was a motion to accept bid by All Type , but to ask for them to haul of the mess as part of the contract, and it was carried.

The fence in the vacant lot has fallen down and needs to be fixed and we need to decide what to do with the vacant lots whether we should let the kids play there are not. This will be tabled for now. There was a motion for a light sensor for the entrance to be done if it is for less than $300 and it was approved. Angelia will take care of this. Also there was a motion that the letter that Angelia sent out to people about the foreclosure options be approved and the motion was approved.

There was a motion that the next Annual Homeowners meeting would be Monday June 21st, and it was carried.

The sign the front entrance is deteriorating and we need to look into replacing or fixing it, which will be tabled for now. Also the street signs that were not replace by the plastic ones need to be replaced. Herb said that he would take pictures of the signs to inventory which signs need to be replaced and this would be tabled for now.

The President ask the homeowners that were attending the meeting if they would like to discuss anything and there was concern from a homeowner over the dog poop that was in her yard. We need to find a way that we can resolve this problem of keeping dog poop out of yards.

Meeting was adjourned.

.

GRANT STATION BOARD OF DIRECTORS MEETING
October 19, 2009

Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Treasurer – Kathryne Schmidt
Secretary - Brenda Bates
Property Mgmt – Angelia Gordon & Tom Tempfer

Meeting was called to order by the President Herb Hansen and a quorum was established. President made a motion to waive the reading of the minutes of the last minute and it was approved by the Board.

President’s Report
Herb reported that the Mayor’s matching grant was not going to happen at this time and we would need to look into doing it at another time.

Financial Report:
Financial report was given by Treasurer. As of September 30th the operating account balance is $9,949.60. The special assessment account is $19,318.43. Operating delinquencies are $28,008.03 Special Assessments delinquencies are $38,572.92. There was a motion to accept and approve the financial reports.

Old Business
There was a motion that the fence on the back lot be 6’ instead of 5’ to match the fence that was put in the front based upon the revision of the original proposal of $18.17 per foot total of $18,221.00. The motion was carried as long as it does exceed $1,000 of the original bid. Tom Tempfer , Property Director will see if he can the 6’ foot fence for the same price as the 5’ fence.

Herb made a motion to do additional light poles but will table that for now. Dan mentioned the Postal service says they are not supposed to back up and the mail boxes at Dan’s house and houses next to him and they would have to put their mail boxes in one person’s yard. Angelia said she would talk to the postal service about this matter if needed.

New Business
Proposed budget for 2010 was accepted with the following changes:
Sewer & Water from $2,200 to $2,000
Electricity from $2,200 to $5,500
Landscaping from $13,000 to $15,000
Miscellaneous from $1,000 to -0-
Website from $600 to $100
General Reserves $55,000

Herb made a motion to increase dues to $60.00 motion died for lack of a second.

Herb submitted new violation letters that would be: first notice is not official, and then a second notice and the third violation letter would be final notice. Motion was carried to use these letters

Dan said that for the Neighborhood Watch we need 40% participation which we do not have. They can take our sign away. Herb said let the minutes reflect the frustration of non participation of the neighborhood

The next meeting will be January 18th Monday at 7:00. Herb made a motion to adjourn the meeting and the meeting was adjourned at 8:03.

GRANT STATION BOARD OF DIRECTORS MEETING
August 17, 2009
Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Treasurer – Kathryne Schmidt
Secretary - Brenda Bates
Board Members – Jessica Silva
Property Mgmt – Angelia Gordon & Victoria Huggins

Meeting was called to order by the President Herb Hansen and a quorum was established.
The Secretary read the minutes of the June 29th meeting. There was a motion to amend the minutes as to the Financial Report. Instead of saying the Board had not received their financial reports because of a server problem it would be changed to the Board would receive their financial reports via e-mail. There was a motion to accept and approve the amended minutes.

Financial Report:
Financial report was given by Treasurer. As of July 31st the operating account balance is $8,990.86. The special assessment account is $10,119.45 Operating delinquencies are $29,297.03 Special Assessments delinquencies are $42,830.82. There was a motion to accept and approve the financial reports.

Property Manager’s Report
Angelia from All About Mgmt reported that rain sensors have been installed and side walks have been painted to correct the safety hazard that Tower Insurance had ask us to correct. Herb said that the paint on the side walks and storm sewers looks bad and Angelia said she will have it fixed. Angelia also said she would have Tri-Mac do an irrigation report. As far as collections go everything is being done that is possible to collect past due accounts.

Old Business
Herb reported that the old junction boxes were removed because of safety issues. OUC has not filled all of the holes and we need to take care of this ourselves before someone gets hurt. We should look into getting a rebid for the lights in the park. We will have to wait on completing the fences until we collect enough to complete the job. We will have more information at the next meeting about replacing our mail boxes with community mail boxes. To do this would require at least a 70% approval of the homeowners. Herb will be attending a meeting for the Mayor’s Matching Grant Program and Angelia said she would also attend that meeting with him. The Grant would be for park improvements. The Neighbor Hood watch Night Out was a great success and the cost of the party was donated by Dan and Herb. Right now Dan is the only Block Captain. There was a neighborhood contact sheet sent out with our last newsletter and homeowners can also get this form from our web site. The Grant Station sign is still being worked on. Herb contacted Lowe’s about yard of the month and they are sending him all kinds of information but not donating anything, so he believes it would be better to post a picture of the best looking yard on the website.

New Business

The Home Business License is going to be tabled because of our By-Laws, which would have to be amended to allow a business being operating by a homeowner in there home. Herb wants to rewrite the violation letters that are going out to homeowners. There was a motion that Herb rewrites the letter by Dan and seconded by Jessica. Motion carried. Dan made a motion that we have a Fall Neighborhood gathering and Jessica seconded it. Motion was carried. There is mildew on the sidewalks in the park and there needs to be a work order to have it cleaned, which Angelia will take care of. Angelia said we need to have a Budget Meeting in October. We will try to schedule a meting on the Monday the 19th; second choice would be October the 5th. Board meeting will start at 6:00 and Member Meeting will start at 7:00.

Meeting was adjourned.

GRANT STATION BOARD OF DIRECTORS MEETING
June 29, 2009

Present:
Pres – Herb Hansen
Vice Pres – Dan Gaylord
Treasurer – Kathryne Schmidt
Secretary - Brenda Bates
Board Members – Michael Day & Jessica Silva
Property Mgmt – Victoria Huggins

Meeting was called to order by the President Herb Hansen and a quorum was established.
The Secretary read the minutes of the January 22nd meeting. There was a motion to accept and approve the minutes.

Financial Report:
Financial report was given by Kathy and Victoria the current regular account balance is $3,295.58. The special assessment aged accounts receivable balance is $35,295.58. The regular dues aged account receivable account balance is $28,398.41. There are 8 foreclosures currently. The Board had not received their Financial Reports because Victoria said they were having problems with their server. The delinquency reports will be e-mailed tomorrow by the management company. There was a motion to accept the approve the financial reports

Property Manager’s Report
Victoria from All About Mgmt reported that the next phase of the fence can be done, if 80% pay their assessment for July we will have enough to do the back lot, which will be done next. There were questions and concerns about the leveling of the fence and Victoria will get with the fencing company to look into that .Victoria reported that our insurance company Tower Hill wants us to level the sidewalk because it is a safety hazard. Victoria said we could paint the sidewalk to resolve that issue.

Old Business

Victoria said Palmer Electric had done a bid for $3,000 to remove the old electric poles, but Lammers Electric will do it for $2,886 and they would remove existing junction boxes from site for $1,688 and $742 to fix the circuits to the front entrance lighting & irrigation time clocks for $742.00 President Herb said the the removal of the junction boxes would be reserved for new business at the next Board Meeting. There was a motion to approve the proposal for $2,886 to remove the old poles and the proposal for $742 to fix the circuits to the front entrance lighting and irrigation time clocks by Kathy was seconded by Dan.

New Business

Home Owner Association Contac Roster is needed for neighborhood watch. Victoria said we need permission to publish an emergency contact list for telephone and e-mail addresses. The only thing that is public information is name and address. There was a motion to request this information from the homeowner to be put in the newsletter so we can publish an emergency contact list. Motion was carried.
Newsletter -There was a motion that the newsletter go out after each Board meeting and Annual meeting within two weeks of the meetings. Motion was carried.
The park interior fence height will be 4’. There was motion that the homeowner should have the option to put in a 5’ or 6’ fence if they wanted but they would have to pay the difference. The motion was carried
There was a motion for uniform mail boxes. Herb made a motion to table that until Michael can research what is involved to do this.
Mayor’s Matching Grant Project – there was a motion mad e seconded that Dan research the Grant Project for 2010 and the motion was carried. Herb made a motion the t the Matching Grant be for park improvement and it was seconded by Jessica. Motion was carried.
Rain Sensors -A motion was made for management to purchase updated rain sensors and the motion was carried
Neighborhood Watch – Dan is Neighborhood Watch Captain. There was a motion to put a notice in the newsletter to let people know and to get volunteers for block captains Motion was carried.
Yard of the Month- There was a motion to investigate having a Yard of the Month. Herb is looking into this. Motion was carried
Retention Pond- Motion was made to fix inlet and outlet drains to the retention pond. Management Company will get bids on cleaning out the inlet and outlet drains. Motion was carried.
Grant Station Sign- There was a motion made by Herb that he will fix the sign and the motion was carried.
ARB Process- Jessica made a motion to set a specific process for the ARB. There was motion to review the ARB Form and it was carried. The request form goes to management and management sends it to Jessica. The ARB committee will be Herb, Kathy, and Dan. Motion carried.
Next Meeting- Next meeting will be Monday August 17th.
Motion to adjourn meeting was carried.

Grant Station Home Owners Assoc.

Neighbors Helping Neighbors